1. Exhibition Space Booking

1.1. Booths are allocated on a first-come, first-served basis upon receipt of the booking form and full payment.

1.2. Booth allocation is at the discretion of the event organizer and subject to availability.

1.3. The exhibitor agrees to use the booth space solely for the purpose of promoting educational products, services, or information related to their institution.

 

2. Payment Terms

2.1. The participation fee is RM 1,500 per booth, which must be paid in full upon submission of the booking form.

2.2. Payment must be made via Bank Transfer, and a receipt will be issued upon confirmation of payment.

2.3. Bookings are only confirmed upon receipt of full payment by the organizer.

 

3. Cancellation Policy

3.1. Exhibitors may cancel their booking in writing no later than 25 October 2024 to receive a 50% refund of the participation fee.

3.2. No refunds will be issued for cancellations received after the 25 October 2024.

3.3. In the event that the organizer cancels the exhibition, exhibitors will receive a full refund.

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4. Exhibitor Responsibilities

4.1. Exhibitors are responsible for setting up and dismantling their booths within the allocated time frame provided by the event organizer.

4.2. Booth setup must be completed by 6.00 pm on the day before the event, and dismantling should be completed by 6.00 pm on the day of the event.

4.3. Exhibitors must not damage the venue property. Any damage caused by the exhibitor will be charged to the exhibitor.

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5. Exhibition Conduct

5.1. Exhibitors are required to maintain professional conduct at all times during the exhibition.

5.2. Promotional materials, including banners, posters, and signage, must be confined within the booth area and must not obstruct neighbouring exhibitors or pathways.

5.3. Noise levels should be kept at a reasonable level and should not disrupt neighbouring exhibitors or attendees.

 

6. Liability

6.1. The event organizer is not liable for any loss, damage, or theft of exhibitors' materials, products, or equipment during the event.

6.2. Exhibitors are responsible for ensuring adequate insurance coverage for their products and equipment.

6.3. The event organizer is not liable for any injury or accident that occurs at the exhibition booth during the event.

 

7. Force Majeure

7.1. In the event of unforeseen circumstances such as natural disasters, public health emergencies, or any other events beyond the control of the organizer, the exhibition may be postponed or canceled.

7.2. In such cases, the organizer will inform the exhibitors in writing and provide options for rescheduling or refunds.

 

8. Marketing and Promotions

8.1. By booking a booth, exhibitors grant the organizer permission to use their logo, name, and other relevant information for promotional purposes related to the event.

8.2. Exhibitors are encouraged to promote their participation in the exhibition through their own channels.

 

9. Amendments to Terms

9.1. The event organizer reserves the right to amend these terms and conditions at any time. Any changes will be communicated to the exhibitors in writing.

 

10. Health and Safety

10.1. All exhibitors must comply with the venue’s health and safety regulations.

10.2. In case of any emergency, exhibitors should follow the instructions provided by the venue or event staff.